Singapore Visa Leave Letter Format: A Comprehensive Guide

Goh Jun Cheng


Applying for a visa to visit Singapore can be a complicated process. One of the required documents is a leave letter from your employer granting permission for the time off. The leave letter must follow specific formatting requirements set by the Singapore government.

This blog post will provide a detailed guide on constructing a proper leave letter that will be accepted for a Singapore visa application.

Overview of the Singapore Visa Process

Singapore has a thorough visa application process. All visitors must obtain approval before entering the country. There are several types of visas available based on the purpose and length of your stay.

Some key things to know:

  • Visa approval can take 7-15 days so apply early
  • Proof of financial means is required
  • Confirmed tickets and hotel bookings must be presented
  • A valid passport with 6 months validity is required

Documents Needed

In addition to a completed visa application form, you will need to submit supporting documents. The key documents required include:

  • Passport
  • Proof of finances
  • Flight and hotel bookings
  • Passport photos
  • Leave letter from employer

The leave letter is a crucial component. Singapore immigration authorities will validate that your company has approved your time off.

Leave Letter Format Requirements

The leave letter must follow specific formatting and content guidelines:

H2 Header

H3 Subheader

H4 Nested Subheader
  • Dates – The letter must specify the exact date range for the requested leave
  • Employee Details – The letter should include the employee’s full name, position, department, and employee ID
  • Company Details – The letter must be printed on official company letterhead including full address and contact details
  • Leave Details – The type of leave being taken (vacation, personal business, etc) should be stated
  • Authorized Signature – The letter must have an authorizing signature from the HR department or manager along with their name and position

Here are some key points the letter should cover:

  • State the purpose is for a Singapore visa application
  • Include the exact travel dates
  • Specify the employee’s position and department
  • Request the time off be approved
  • Be printed on official letterhead with signature

Sample Leave Letter

Below is a sample leave letter template that meets the Singapore visa requirements:

[Company Letterhead]


To Whom It May Concern:

This letter is to confirm that [employee name], [job title] in our [department name] department, is employed with [company name] on a full-time basis.

[Employee name]’s employee ID number is [number].

[Employee name] is scheduled to take a leave of absence from [start date] to [end date] in order to travel to Singapore for tourist purposes.

This time off has been approved per our company’s vacation policies.

Please contact me if you require any additional information.

[Authorized Signature]

[Printed Name]

[Job Title]

Be sure to adjust the letter according to your specific details. The key is including all required information in a professional format.

Additional Tips

Here are some additional tips for your Singapore visa leave letter:

  • Proofread carefully and check for errors
  • Use business formal language
  • Keep sentences short and concise
  • Include all requisite details
  • Have a manager or HR sign for authority
  • Use letterhead matching passport details
  • Make sure the signature matches passport
  • Consider having letter notarized


A proper leave letter is a crucial document for Singapore visa approval. Be sure to follow the formatting requirements and include all necessary details. This comprehensive guide should provide you with everything you need to know to craft an effective letter that will be accepted. With an appropriate leave letter, you will be one step closer to visiting amazing Singapore!


Singapore Visa Information – https://www.mfa.gov.sg/Services/Singapore-Citizens/Consular-Services/Visas

Singapore Visitor Visa Details – https://www.ica.gov.sg/visitor/visitor_visa

Singapore Approval Process – https://safetravel.ica.gov.sg/guidelines

Sample Leave Letter – https://www.verrific.com/resources/templates/employment-verification-letters

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